Microsoft Excel is a spreadsheet developed by Microsoft for Windows, macOS, Android and iOS. It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications. It has been a very widely applied spreadsheet for these platforms, especially since version 5 in 1993, and it has replaced Lotus 1-2-3 as the industry standard for spreadsheets. Excel forms part of the Microsoft Office suite of software.
Microsoft Excel has the basic features of all spreadsheets, using a grid of cells arranged in numbered rows and letter-named columns to organize data manipulations like arithmetic operations. It has a battery of supplied functions to answer statistical, engineering and financial needs. In addition, it can display data as line graphs, histograms and charts, and with a very limited three-dimensional graphical display. It allows sectioning of data to view its dependencies on various factors for different perspectives using ]
Microsoft allows for a number of optional command-line switches to control the manner in which Excel starts.
Excel 2016 has 484 functions. Of these, 360 existed prior to Excel 2010. Microsoft classifies these functions in 14 categories. Of the 484 current functions, 386 may be called from VBA as methods of the object "WorksheetFunction" and 44 have the same names as VBA functions.
The Windows version of Excel supports programming through Microsoft's Visual Basic for Applications VBA, which is a dialect of Visual Basic. Programming with VBA allows spreadsheet manipulation that is awkward or impossible with standard spreadsheet techniques. Programmers may write code directly using the Visual Basic Editor VBE, which includes a window for writing code, debugging code, and code module organization environment. The user can implement numerical methods as well as automating tasks such as formatting or data organization in VBA and guide the calculation using any desired intermediate results reported back to the spreadsheet.
VBA was removed from Mac Excel 2008, as the developers did not believe that a timely release would allow porting the VBA engine natively to Mac OS X. VBA was restored in the next version, Mac Excel 2011, although the build lacks support for ActiveX objects, impacting some high level developer tools.
A common and easy way to generate VBA code is by using the Macro Recorder. The Macro Recorder records actions of the user and generates VBA code in the form of a macro. These actions can then be repeated automatically by running the macro. The macros can also be linked to different trigger types like keyboard shortcuts, a command button or a graphic. The actions in the macro can be executed from these trigger types or from the generic toolbar options. The VBA code of the macro can also be edited in the VBE. Certain features such as loop functions and screen prompt by their own properties, and some graphical display items, cannot be recorded but must be entered into the VBA module directly by the programmer. Advanced users can employ user prompts to create an interactive program, or react to events such as sheets being loaded or changed.
Macro Recorded code may not be compatible with Excel versions. Some code that is used in Excel 2010 cannot be used in Excel 2003. Making a Macro that changes the cell colours and making changes to other aspects of cells may not be backward compatible.
VBA code interacts with the spreadsheet through the Excel Object Model, a vocabulary identifying spreadsheet objects, and a set of supplied functions or methods that enable reading and writing to the spreadsheet and interaction with its users for example, through custom toolbars or command bars and message boxes. User-created VBA subroutines execute these actions and operate like macros generated using the macro recorder, but are more flexible and efficient.
From its first version Excel supported end user programming of macros automation of repetitive tasks and user defined functions extension of Excel's built-in function library. In early versions of Excel these programs were written in a macro language whose statements had formula syntax and resided in the cells of special purpose macro sheets stored with file extension .XLM in Windows. XLM was the default macro language for Excel through Excel 4.0. Beginning with version 5.0 Excel recorded macros in VBA by default but with version 5.0 XLM recording was still allowed as an option. After version 5.0 that option was discontinued. All versions of Excel, including Excel 2010 are capable of running an XLM macro, though Microsoft discourages their use.
Excel supports charts, graphs, or histograms generated from specified groups of cells. The generated graphic component can either be embedded within the current sheet, or added as a separate object.
These displays are dynamically updated if the content of cells change. For example, suppose that the important design requirements are displayed visually; then, in response to a user's change in trial values for parameters, the curves describing the design change shape, and their points of intersection shift, assisting the selection of the best design.
Additional features are available using add-ins. Several are provided with Excel, including:
Versions of Excel up to 7.0 had a limitation in the size of their data sets of 16K 214 = 16384 rows. Versions 8.0 through 11.0 could handle 64K 216 = 65536 rows and 256 columns 28 as label 'IV'. Version 12.0 onwards, including the current Version 16.x, can handle over 1M 220 = 1048576 rows, and 16384 214 as label 'XFD' columns.
Microsoft Excel up until 2007 version used a proprietary binary file format called Excel Binary File Format .XLS as its primary format. Excel 2007 uses Office Open XML as its primary file format, an XML-based format that followed after a previous XML-based format called "XML Spreadsheet" "XMLSS", first introduced in Excel 2002.
Although supporting and encouraging the use of new XML-based formats as replacements, Excel 2007 remained backwards-compatible with the traditional, binary formats. In addition, most versions of Microsoft Excel can read CSV, DBF, SYLK, DIF, and other legacy formats. Support for some older file formats was removed in Excel 2007. The file formats were mainly from DOS-based programs.
OpenOffice.org has created documentation of the Excel format. Since then Microsoft made the Excel binary format specification available to freely download.
The XML Spreadsheet format introduced in Excel 2002 is a simple, XML based format missing some more advanced features like storage of VBA macros. Though the intended file extension for this format is .xml, the program also correctly handles XML files with .xls extension. This feature is widely used by third-party applications e.g. MySQL Query Browser to offer "export to Excel" capabilities without implementing binary file format. The following example will be correctly opened by Excel if saved either as Book1.xml or Book1.xls:
<?xml version="1.0"?> <Workbook xmlns="urn:schemas-microsoft-com:office:spreadsheet" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:x="urn:schemas-microsoft-com:office:excel" xmlns:ss="urn:schemas-microsoft-com:office:spreadsheet" xmlns:html="http://www.w3.org/TR/REC-html40"> <Worksheet ss:Name="Sheet1"> <Table ss:ExpandedColumnCount="2" ss:ExpandedRowCount="2" x:FullColumns="1" x:FullRows="1"> <Row> <Cell><Data ss:Type="String">Name</Data></Cell> <Cell><Data ss:Type="String">Example</Data></Cell> </Row> <Row> <Cell><Data ss:Type="String">Value</Data></Cell> <Cell><Data ss:Type="Number">123</Data></Cell> </Row> </Table> </Worksheet> </Workbook>
Microsoft Excel 2007, along with the other products in the Microsoft Office 2007 suite, introduced new file formats. The first of these .xlsx is defined in the Office Open XML OOXML specification.
Windows applications such as Microsoft Access and Microsoft Word, as well as Excel can communicate with each other and use each other's capabilities. The most common are Dynamic Data Exchange: although strongly deprecated by Microsoft, this is a common method to send data between applications running on Windows, with official MS publications referring to it as "the protocol from hell". As the name suggests, it allows applications to supply data to others for calculation and display. It is very common in financial markets, being used to connect to important financial data services such as Bloomberg and Reuters.
OLE Object Linking and Embedding allows a Windows application to control another to enable it to format or calculate data. This may take on the form of "embedding" where an application uses another to handle a task that it is more suited to, for example a PowerPoint presentation may be embedded in an Excel spreadsheet or vice versa.
Excel users can access external data sources via Microsoft Office features such as for example
.odc connections built with the Office Data Connection file format. Excel files themselves may be updated using a Microsoft supplied ODBC driver.
Excel can accept data in real time through several programming interfaces, which allow it to communicate with many data sources such as Bloomberg and Reuters through addins such as Power Plus Pro.
Alternatively, Microsoft Query provides ODBC-based browsing within Microsoft Excel.
Microsoft Excel protection offers several types of passwords:
All passwords except password to open a document can be removed instantly regardless of Microsoft Excel version used to create the document. These types of passwords are used primarily for shared work on a document. Such password-protected documents are not encrypted, and a data sources from a set password is saved in a document's header. Password to protect workbook is an exception – when it is set, a document is encrypted with the standard password “VelvetSweatshop”, but since it is known to public, it actually does not add any extra protection to the document. The only type of password that can prevent a trespasser from gaining access to a document is password to open a document. The cryptographic strength of this kind of protection depends strongly on the Microsoft Excel version that was used to create the document.
In Microsoft Excel 95 and earlier versions, password to open is converted to a 16-bit key that can be instantly cracked. In Excel 97/2000 the password is converted to a 40-bit key, which can also be cracked very quickly using modern equipment. As regards services which use rainbow tables e.g. Password-Find, it takes up to several seconds to remove protection. In addition, password-cracking programs can brute-force attack passwords at a rate of hundreds of thousands of passwords a second, which not only lets them decrypt a document, but also find the original password.
In Excel 2003/XP the encryption is slightly better – a user can choose any encryption algorithm that is available in the system see Cryptographic Service Provider. Due to the CSP, an Excel file can't be decrypted, and thus the password to open can't be removed, though the brute-force attack speed remains quite high. Nevertheless, the older Excel 97/2000 algorithm is set by the default. Therefore, users who do not change the default settings lack reliable protection of their documents.
The situation changed fundamentally in Excel 2007, where the modern AES algorithm with a key of 128 bits started being used for decryption, and a 50,000-fold use of the hash function SHA1 reduced the speed of brute-force attacks down to hundreds of passwords per second. In Excel 2010, the strength of the protection by the default was increased two times due to the use of a 100,000-fold SHA1 to convert a password to a key.
Microsoft Excel Viewer was a freeware program for viewing and printing spreadsheet documents created by Excel. The Microsoft Excel Viewer was retired in April, 2018 in lieu of ]Online excel viewers do not require users to have Microsoft Excel installed.
In addition to issues with spreadsheets in general, other problems specific to Excel include numeric precision, misleading statistics functions, mod function errors, date limitations and more.
Despite the use of 15-figure precision, Excel can display many more figures up to thirty upon user request. But the displayed figures are not those actually used in its computations, and so, for example, the difference of two numbers may differ from the difference of their displayed values. Although such departures are usually beyond the 15th decimal, exceptions do occur, especially for very large or very small numbers. Serious errors can occur if decisions are made based upon automated comparisons of numbers for example, using the Excel If function, as equality of two numbers can be unpredictable.
In the figure the fraction 1/9000 is displayed in Excel. Although this number has a decimal representation that is an infinite string of ones, Excel displays only the leading 15 figures. In the second line, the number one is added to the fraction, and again Excel displays only 15 figures. In the third line, one is subtracted from the sum using Excel. Because the sum in the second line has only eleven 1's after the decimal, the difference when 1 is subtracted from this displayed value is three 0's followed by a string of eleven 1's. However, the difference reported by Excel in the third line is three 0's followed by a string of thirteen 1's and two extra erroneous digits. This is because Excel calculates with about half a digit more than it displays.
Excel works with a modified 1985 version of the IEEE 754 specification. Excel's implementation involves conversions between binary and decimal representations, leading to accuracy that is on average better than one would expect from simple fifteen digit precision, but that can be worse. See the main article for details.
Besides accuracy in user computations, the question of accuracy in Excel-provided functions may be raised. Particularly in the arena of statistical functions, Excel has been criticized for sacrificing accuracy for speed of calculation.
As many calculations in Excel are executed using VBA, an additional issue is the accuracy of VBA, which varies with variable type and user-requested precision.
The accuracy and convenience of statistical tools in Excel has been criticized, as mishandling missing data, as returning incorrect values due to inept handling of round-off and large numbers, as only selectively updating calculations on a spreadsheet when some cell values are changed, and as having a limited set of statistical tools. Microsoft has announced some of these issues are addressed in Excel 2010.
Excel has issues with modulo operations. In the case of excessively large results, Excel will return the error warning #NUM! instead of an answer.
Excel includes February 29, 1900, incorrectly treating 1900 as a leap year, even though e.g. 2100 is correctly treated as a non-leap year. The bug originated from Lotus 1-2-3 deliberately implemented to save computer memory, and was also purposely implemented in Excel, for the purpose of bug compatibility. This legacy has later been carried over into Office Open XML file format.
Thus a not necessarily whole number greater than or equal to 61 interpreted as a date and time is the real number of days after December 30, 1899, 0:00, a non-negative number less than 60 is the number of days after December 31, 1899, 0:00, and numbers with whole part 60 represent the fictional day.
Excel supports dates with years in the range 1900-9999, except that December 31, 1899 can be entered as 0 and is displayed as 0-jan-1900.
Converting a fraction of a day into hours, minutes and days by treating it as a moment on the day January 1, 1900, does not work for a negative fraction.
Entering text that happens to be in a form that is interpreted as a date, the text can be unintentionally changed to a standard date format. A similar problem occurs when a text happens to be in the form of a floating point notation of a number. In these cases the original exact text cannot be recovered from the result.
This issue has caused a well known problem in the analysis of DNA, for example in bioinformatics. As first reported in 2004, genetic scientists found that Excel automatically and incorrectly converts certain gene names into dates. A follow-up study in 2016 found many peer reviewed scientific journal papers had been affected and that "Of the selected journals, the proportion of published articles with Excel files containing gene lists that are affected by gene name errors is 19.6 %." Excel parses the copied and pasted data and sometimes changes them depending on what it thinks they are. For example, MARCH1 Membrane Associated Ring-CH-type finger 1 gets converted to the date March 1 1-Mar and SEPT2 Septin 2 is converted into September 2 2-Sep etc. While some secondary news sources reported this as a fault with Excel, the original authors of the 2016 paper placed the blame with the researchers mis-using Excel.
The following functions return incorrect results when passed a string longer than 255 characters:
Microsoft Excel will not open two documents with the same name and instead will display the following error:
The reason is for calculation ambiguity with linked cells. If there is a cell ='[Book1.xlsx]Sheet1'!$G$33, and there are two books named "Book1" open, there is no way to tell which one the user means.
Microsoft originally marketed a spreadsheet program called Multiplan in 1982. Multiplan became very popular on CP/M systems, but on MS-DOS systems it lost popularity to Lotus 1-2-3. Microsoft released the first version of Excel for the Macintosh on September 30, 1985, and the first Windows version was 2.05 to synchronize with the Macintosh version 2.2 in November 1987. Lotus was slow to bring 1-2-3 to Windows and by the early 1990s Excel had started to outsell 1-2-3 and helped Microsoft achieve its position as a leading PC software developer. This accomplishment solidified Microsoft as a valid competitor and showed its future of developing GUI software. Microsoft maintained its advantage with regular new releases, every two years or so.
Excel 2.0 is the first version of Excel for the Intel platform. Versions prior to 2.0 were only available on the Apple Macintosh.
The first Windows version was labeled "2" to correspond to the Mac version. This included a run-time version of Windows.
BYTE in 1989 listed Excel for Windows as among the "Distinction" winners of the BYTE Awards. The magazine stated that the port of the "extraordinary" Macintosh version "shines", with a user interface as good as or better than the original.
Included toolbars, drawing capabilities, outlining, add-in support, 3D charts, and many more new features.
Also, an easter egg in Excel 4.0 reveals a hidden animation of a dancing set of numbers 1 through 3, representing Lotus 1-2-3, which was then crushed by an Excel logo.
With version 5.0, Excel has included Visual Basic for Applications VBA, a programming language based on Visual Basic which adds the ability to automate tasks in Excel and to provide user-defined functions UDF for use in worksheets. VBA is a powerful addition to the application and includes a fully featured integrated development environment IDE. Macro recording can produce VBA code replicating user actions, thus allowing simple automation of regular tasks. VBA allows the creation of forms and in‑worksheet controls to communicate with the user. The language supports use but not creation of ActiveX COM DLL's; later versions add support for class modules allowing the use of basic object-oriented programming techniques.
The automation functionality provided by VBA made Excel a target for macro viruses. This caused serious problems until antivirus products began to detect these viruses. Microsoft belatedly took steps to prevent the misuse by adding the ability to disable macros completely, to enable macros when opening a workbook or to trust all macros signed using a trusted certificate.
Versions 5.0 to 9.0 of Excel contain various Easter eggs, including a "Hall of Tortured Souls", although since version 10 Microsoft has taken measures to eliminate such undocumented features from their products.
5.0 was released in a 16-bit x86 version for Windows 3.1 and later in a 32-bit version for NT 3.51 x86/Alpha/PowerPC
Released in 1995 with Microsoft Office for Windows 95, this is the first major version after Excel 5.0, as there is no Excel 6.0 with all of the Office applications standardizing on the same major version number.
Internal rewrite to 32-bits. Almost no external changes, but faster and more stable.
Included in Office 97 for x86 and Alpha. This was a major upgrade that introduced the paper clip office assistant and featured standard VBA used instead of internal Excel Basic. It introduced the now-removed Natural Language labels.
This version of Excel includes a flight simulator as an Easter Egg.
Included in Office 2000. This was a minor upgrade, but introduced an upgrade to the clipboard where it can hold multiple objects at once. The Office Assistant, whose frequent unsolicited appearance in Excel 97 had annoyed many users, became less intrusive.
Included in Office XP. Very minor enhancements.
Included in Office 2003. Minor enhancements, most significant being the new Tables.
Included in Office 2007. This release was a major upgrade from the previous version. Similar to other updated Office products, Excel in 2007 used the new Ribbon menu system. This was different from what users were used to, and was met with mixed reactions. One study reported fairly good acceptance by users except highly experienced users and users of word processing applications with a classical WIMP interface, but was less convinced in terms of efficiency and organisation. However, an online survey reported that a majority of respondents had a negative opinion of the change, with advanced users being "somewhat more negative" than intermediate users, and users reporting a self-estimated reduction in productivity.
Added functionality included the SmartArt set of editable business diagrams. Also added was an improved management of named variables through the Name Manager, and much improved flexibility in formatting graphs, which allow x, y coordinate labeling and lines of arbitrary weight. Several improvements to pivot tables were introduced.
Also like other office products, the Office Open XML file formats were introduced, including .xlsm for a workbook with macros and .xlsx for a workbook without macros.
Specifically, many of the size limitations of previous versions were greatly increased. To illustrate, the number of rows was now 1,048,576 220 and columns was 16,384 214; the far-right column is XFD. This changes what is a valid A1 reference versus a named range. This version made more extensive use of multiple cores for the calculation of spreadsheets; however, VBA macros are not handled in parallel and XLL add‑ins were only executed in parallel if they were thread-safe and this was indicated at registration.
Included in Office 2010, this is the next major version after v12.0, as version number 13 was skipped.
Minor enhancements and 64-bit support, including the following:
Included in Office 2013, along with a lot of new tools included in this release:
Included in Office 2016, along with a lot of new tools included in this release:
Excel offers many user interface tweaks over the earliest electronic spreadsheets; however, the essence remains the same as in the original spreadsheet software, VisiCalc: the program displays cells organized in rows and columns, and each cell may contain data or a formula, with relative or absolute references to other cells.
Excel 2.0 for Windows, which was modeled after its Mac GUI-based counterpart, indirectly expanded the installed base of the then-nascent Windows environment. Excel 2.0 was released a month before Windows 2.0, and the installed base of Windows was so low at that point in 1987 that Microsoft had to bundle a runtime version of Windows 1.0 with Excel 2.0. Unlike Microsoft Word, there never was a DOS version of Excel.
Excel became the first spreadsheet to allow the user to define the appearance of spreadsheets fonts, character attributes and cell appearance. It also introduced intelligent cell recomputation, where only cells dependent on the cell being modified are updated previous spreadsheet programs recomputed everything all the time or waited for a specific user command. Excel introduced auto-fill, the ability to drag and expand the selection box to automatically copy cell or row contents to adjacent cells or rows, adjusting the copies intelligently by automatically incrementing cell references or contents. Excel also introduced extensive graphing capabilities.
Because Excel is widely used, it has been attacked by hackers. While Excel is not directly exposed to the Internet, if an attacker can get a victim to open a file in Excel, and there is an appropriate security bug in Excel, then the attacker can gain control of the victim's computer. UK's GCHQ has a tool named TORNADO ALLEY with this purpose.